Key takeaways
- Match the nomination package to the actual requirement.
- Keep acceptance status separate from submission status.
Create an acceptance-evidence map
List each required approval, the information supporting it and the person responsible for the response. This helps a team distinguish an incomplete submission from a technical objection or a commercial condition still open.
- Assemble the vessel identity and required particulars.
- Check cargo, terminal and timing requirements against the package.
- Record responses, qualifications and any further information requested.
If the offered vessel changes, start a new nomination record linked to the earlier one. Reusing the old approval label can conceal the fact that a different ship now needs assessment.
Common mistakes
Avoid circulating a partially completed nomination as if all particulars were verified. Do not interpret silence as acceptance. Preserve the wording of conditional responses instead of shortening every positive-looking message to “approved.”
Where Zeaclub fits
Zeaclub provides a multi-party shared workspace for owners, charterers, brokers and port agents.
Zeaclub offers digitalised procedures across the voyage workflow.
Explore Zeaclub
Educational information only; not legal, financial or trading advice. Contract wording and applicable rules control. Verify current requirements and obtain qualified advice before acting.
Frequently asked questions
Is nomination the same as acceptance?
No. Submission and the recipient's decision are separate steps.
Does a known vessel need current information?
Yes. Use the particulars and evidence required for the proposed employment.
Can an approval contain conditions?
Yes. Record the conditions explicitly and track their resolution.
What happens if the nominated ship is replaced?
Follow the applicable substitution and approval process with a new, traceable record.